Highly experienced and resourceful self-starter Senior Office Manager to oversee office administration, financial operations, sales processes, and supply chain activities for a growing startup manufacturing company. This key leadership role requires a minimum of 10 years of experience in a manufacturing office management, strong technical and interpersonal skills, and a proven ability to manage cross-functional responsibilities.

Senior Office Manager Candidates will enjoy:

• Making a difference in a scaling company
• Creating and refining processes
• Leading a variety of areas as well as hands on work
• Leveraging external experts to build an organization to scale

Senior Office Manager Key Responsibilities:

•     Lead day-to-day office operations, ensuring efficiency and organization in collaboration with COO.
•     Coordinate inter-departmental communication and support internal workflows.
•     Maintain vendor relationships, manage office supplies, and ensure policy compliance, working closely with the COO to align with organizational goals.
•     Work closely with the external accountant, controller, and CFO to ensure accurate financial management and reporting.
•     Manage accounts payable/receivable, payroll, and expense tracking.
•     Utilize QuickBooks and Bill.com for financial operations and reporting.
•     Collaborate with the leadership team to develop and maintain cash flow forecasts, ensuring alignment with organizational goals.
•     Support sales teams with CRM management and setup, order processing, and reporting.
•     Analyze sales data to identify trends and optimize customer interactions.
•     Coordinate responses to customer inquiries on product availability and delivery.
•     Build and maintain relationships with co-packers and suppliers to ensure efficient production and adherence to quality standards.
•     Oversee procurement of raw materials and equipment, ensuring timely delivery.
•     Manage inventory levels to prevent shortages or overstock and maintain optimal stock.
•     Develop and oversee co-packer processes, including production scheduling and coordination.
•     Analyze supply chain performance metrics and implement process improvements for greater efficiency and cost-effectiveness.

Senior Office Manager Requirements:

•     10 years experience in a similar role, combining office, finance, sales, and supply chain management.
•     Manufacturing experience required; plant based manufacturing a plus
•     Entrepreneurial mindset with startup experience
•     Experienced in creating and implementing processes for efficiency and cost effectiveness
•     Bachelor’s in Business Administration, Supply Chain Management, Finance, a plus.
•     Skilled in QuickBooks and Bill.com, CRM tools, and supply chain platforms both set up and utilizing efficiently. Advanced Excel skills are required.
•     Strong organizational, problem-solving, and communication abilities, with a collaborative mindset.
•     Comfortable leading cross-functional teams and managing multiple responsibilities.
•     Detail-Focused: Ensures accuracy in financial reporting and operational processes.
•     Proactive Problem-Solver: Anticipates challenges and implements practical solutions.
•     Adaptable and Resilient: Thrives in a fast-paced, dynamic environment, resourceful self-starter
  
  Why Join Charlotte Extraction Labs?

    Work with a cutting-edge company driving innovation in natural products.
    Contribute to meaningful advancements in wellness through science and technology.
    Enjoy a collaborative work culture with opportunities for growth and impact.